The University of Arizona has a master service agreement with two event management applications. Eventbrite and Regonline offer a suite of services to facilitate online meeting promotion, registration, payment collection, and reporting. The services are based around a series of self-explanatory templates that allow a department to develop a customized meeting registration site.
To use the service and take advantage of our discount contact merchants [at] fso [dot] arizona [dot] edu to request an account.
Previous users have found that both Regonline and Eventbrite very easy to use. The service walks you through the process of building a meeting registration Website, with lots of help along the way. Both also provides a help portal, online and offline resources, and live training.
Regonline: The current rates are $3.20 per registration and a flat rate of 3.09% for credit card gateway fee. If the event is a free event, the $3.20 per registration would be the only cost.
Eventbrite: The current rates are 2.5% +$.99 per registration and a flat rate of 3.00% for credit card gateway fee. If the event is a free event, no registration charges are assessed.
There is no set up fee for either Regonline or Eventbrite.
Yes, you are provided a subaccount, which you manage and are based on the campus master account. Once it is decided to set up an account, you contact us and we initialize the subaccount. You manage your account thereafter.
Both collect registration fees for you at the time of registration. The system allows you to set up the registration fee to be paid by attendee; however, we suggest that you simply include the registration fee in the event/conference registration. You will be sent a net (registration minus registration fee) on a bi-weekly basis.
RegOnline does charge the $3.20 registration fee on any registration regardless if the event is free or a charged event.
Eventbrite does not assess a registration fee for free events.
By bi-weekly check sent to the address indicated by you.
The selection of RegOnline and Eventbrite as a campus agreement was made through the procurement process. Both were selected as a result of price and acceptance of our State statute agreement language. Other Event management services would not agree to the mandatory agreement language.
Be aware that a department must discuss any vendor agreements through Procurement and Contracting (PACS).