Suspected Counterfeit

Procedures for Suspected Counterfeit

Counterfeit notes (counterfeit bills) are prevalent in any environment where money is exchanged, and the University is vulnerable to receiving these notes. Best cash handling practices help us to detect these notes by examining them carefully, using counterfeit marking pens and taking time to process the transaction. If you should receive a counterfeit note, follow these steps:

  1. Following cash handling practices, verify that the note received is counterfeit.
  2. Notify your supervisor.
  3. Contact UAPD at by dialing 9-1-1. Let the dispatcher know your situation and request an officer. Be prepared to provide descriptions of the passer, any companions, and license plate numbers of any vehicles used if possible.
  4. Do not return the note to the passer. If the passer becomes aggressive and demands the note back, give it back. Maintaining your personal safety is more important.
  5. Delay the passer if possible. If the passer decides to leave, do not try to stop them.
  6. Limit the handling of the note.
    • Write your initials and the date in the white border areas of the suspect note.
    • Carefully place it in a protective covering, such as an envelope.
  7. Fill out the USSS Counterfeit Note Report (PDF).
  8. UAPD will interview all involved individuals.
  9. UAPD will provide you with the case report number of the incident.
  10. Surrender the note and copy of the completed USSS Counterfeit Note Report only to a properly identified police officer.
  11. Contact the Bursar's Office Banking Services Manager 520-621-1711 to alert the office that this event occurred.

Helpful Information