Methods for Depositing Funds

All policies and procedures regarding receiving and depositing funds on behalf of the University of Arizona are covered in Policy 8.10. Contact the Cashiering Services Coordinator for further information on any of these methods.

Departments on campus can make a deposit by one of the following methods:

Deposits made in person (Bursar Representative)

Departments who collect funds on behalf of the University of Arizona and have not been issued an outlet/location number will prepare a Cash Receipt and will bring their deposits directly to the Bursar's Office.

A few important rules:

  • Complete a Cash Receipt in UAccess Financials prior to making the deposit
  • Deposit all proceeds daily
  • Never send cash or checks via campus mail. Deposits must be hand delivered to the Bursar’s Office in the University Services Building, Room 106
  • Deposits with $300 or more in cash/coin, and that are not set up as a Direct Deposit Department, must contact the University Police Department to reserve an escort for the department representative to or from the Bursar's Office.  At least 24 hour notice must be provided and the pickup must be scheduled to occur prior to 3:00 pm.

A Bursar Representative must process your deposit and issue a receipt. Departmental representatives may not drop off deposits. If the merchant window is not available, please wait for the next available window.

Remote deposits

While working remotely, University departments may continue to deposit checks ONLY (not cash) by mail with the Cash Receipt (CR) number written on the check(s). No CR cover sheet is required. Please send to: Bursar's Office, University of Arizona, 888 N. Euclid Ave. Room 106, Tucson, AZ 85721.

Check(s) will be processed within a week of when they are received.

Deposits picked up by armored carrier services

The University of Arizona contracts with an armored carrier service to pick up Direct Deposit Departments deposits for those departments who collect a large sum of monies throughout the day. There is a fee for this service which is passed on to the department.

Bring secured deposit bag to the Bursar's Office

Departments who have missed the armored carrier service earlier in the day, or who receive a deposit later in the day can bring their secured tamper-proof deposit bag directly to the Bursar's Office before 4 pm. These funds will be delivered to our partnering bank later that same day.

Deposits taken directly to our partnering bank

Departments that are not physically located on campus and have been approved by the Bursar Banking Services Coordinator can make deposits directly with the University's partnering bank. The department must be set up as an outlet/location, make regular deposits and follow Policy 8.10.